As ambassadors of our community and fandom, we believe it’s important to take necessary precautions to prevent the spread of COVID-19. We have made the difficult decision to cancel and decline all events at least through mid-April. We will reevaluate later appearances as this situation develops. Take care of yourselves!

New Event Quick Reference

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Special Event Check

Event Posting Overview

  1. CHECK SWO AND PERSONAL EMAILS FOR REQUESTS
  2. LABEL WHEN IT IS YOURS OR MARK AS UNREAD FOR ANOTHER GEC
  3. RESPOND TO HOST WITH QUESTIONS AND/OR BASIC EMAIL THAT YOU POSTED EVENT (see Email Templates section)
  4. SET UP IN DATABASE (IF NEEDED)/POST EVENT/SEND SWO CALENDAR INVITE
  5. FWD FOR FB POST AND/OR SPOTTER THREAD (IF NEEDED)
  6. KEEP UP ON ROSTER/QUESTIONS FROM MEMBERS-SPOTTERS
  7. UPDATE HOST WEEK BEFORE EVENT/AS NEEDED
  8. SET UP SMUGMUG GALLERY AND POST UPLOAD LINK
  9. COMPLETE ROSTER ON FORUM AND MOVE TOPIC TO COMPLETED
  10. SEND HOST THANK YOU (see Email Templates section)
  11. ROSTER/CHARITY/LOCATION/COMPLETE DATABASE 

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