Anyone who coordinates a merchandise run must keep accurate accounting of all money related to that run. This includes:
- Invoices showing total cost of the merchandise
- Receipts for shipping, as appropriate
- All funds collected
- Any surpluses (which are turned over to the CO or XO)
Merchandise can only be sold at cost. You cannot add a required donation to the price of the merchandise even if that extra amount is intended for charitable causes. Any and all fundraising must be an optional amount decided upon and added by the buyer.