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Command Staff Overview

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Star Wars Oregon: What and Who

Brief: What SWO is, who it includes
Table/List of places to access SWO stuff

SWO Command Staff (CS)

Role CCG Version KB Version How to Become/Notes
Commanding Officer (CO) Garrison Commanding Officer (GCO) Base Commanding Officer (BCO) Elected by Garrison/Base membership. One per group. Required.
Executive Officer (XO) Garrison Executive Officer (GXO) Base Executive Officer (BXO) Appointed by CO. One per group. Required.
Membership Officer Garrison Membership Liaison (GML) Base Membership Officer (BMO) Appointed by CO. One or more per group. Required for CCG. Not required for KB.
Event Coordinator Garrison Event Coordinator (GEC) Base Event Coordinator (BEC) Appointed by CO. One or more per group. If none, XO assumes this responsibility.
Merchandise Officer Garrison Merchandise and Branding Officer (GMBO) Appointed by CO. One or more per group.
Webmaster Garrison Webmaster (GWM) NA Appointed by CO. Also includes forum admin. One or more per group.
Web Liaison Garrison Web Liaison (GWL) NA Appointed by CO. One or more per group.
Charity Rep Garrison Charity Representative (GCR) NA Appointed by CO. One or more per group.
Public Relations Garrison Public Relations Officer (GPRO) NA Appointed by CO. One or more per group.
Captain of the Guard Garrison Captain of the Guard/Garrison Guard (LCOG/GG) NA Appointed by CO. One or more per group.
Regional Captain RC RC Appointed by CO. One or more per group.

Legion References

501st Unit Officers: https://databank.501st.com/databank/LegionCharter#Unit_Officers

RL link…

Commanding Officer (CO)

Overview

  • Elected leader of the local garrison/base
  • Appoints all other local positions
  • Final authority for local matters and decisions
  • Can implement local policies that aren’t in conflict with Legion charter/ops on an as-needed basis
  • Follows and participates in legion-level forum discussions
  • Creates/sends/posts group-wide communications or delegates tasks as needed
    • Legion-related news
    • Policies/procedures
    • Newsletters
    • General announcements
  • Backs up and assists all other roles when necessary
Garrison/501st Base/Rebel Legion
  • Elections take place in February each year
  • Voting member of Legion Council (1 of 2 for the garrison)
  • Designates second voting member of Legion Council (usually XO, but not required to be)

(link to legion/charter/whatever)

  • Elections take place in October each year

(link to legion/charter/whatever)

Procedures

Executive Officer (XO)

Overview

  • CO’s second in command
  • Assumes command of unit when CO is absent or unable
  • Does what the CO says
  • Provides donuts or cookies when requested
  • Follows and participates in legion-level forum discussions
  • Manages or delegates SWO newsletter production
  • Backs up/assists all other roles when necessary
Garrison/501st Base/Rebel Legion
  • Usually serves as garrison’s second voting seat on Legion Council

(link to legion/charter/whatever)

(link to legion/charter/whatever)

Procedures

??? WHAT DO XOs DO, ANYWAY? ;P 

Membership Officer (GML, BMO)

Overview

  • Tracks and updates active/reserve/retired status of members and costumes
    • In local database(s)
    • In Legion-level database(s)
  • Updates forum privileges based on any costume or membership changes
  • Organize and document costuming resources
  • Update “NEW RANK THING WE NEED A NEW NAME FOR…” for members as they hit milestone troop counts
Garrison/501st Base/Rebel Legion
  • Reviews and responds to new costume submissions/membership applications
    • Approves costumes that meet CRL
    • Coaches applicants whose costumes do not meet CRL
  • Organize and track pending costumes

(link to legion/charter/whatever)

Costume approval takes places through Legion Costume Judges (LCJs), not local admins.

Procedures

NEED. WHAT’S WRITTEN DOWN ALREADY SOMEWHERE?

Event Coordinator (GEC, BEC)

Overview

  • Processes event requests
  • Coordinates all event details with event host through direct email and sometimes phone conversations
  • Keeps updated on and follows current LFL event rules
    • Tracks moratorium dates
    • Establishes and maintains positive working relationship with LECs 
  • Posts events on forum
    • Updates details and roster over time
    • Confirms and records final roster
    • Sees that event pictures are captured
  • Promotes events on social channels
  • Maintains Google calendar of events
  • Records final event details in database
    • Roster
    • Donation
    • Location/length of troop
Garrison/501st Base/Rebel Legion
  • Elections take place in February each year
  • Voting member of Legion Council (1 of 2 for the garrison)

(link to legion/charter/whatever)

  • Elections take place in October each year

(link to legion/charter/whatever)

Procedures

(COPY IN BIG GUIDE WE ALREADY HAVE, OR LINK TO IT WHERE IT LIVES)

Templates

(LINKS)

Merchandise Officer (GMBO)

Overview

  • Familiar with legion merch rules
  • Evaluates and prioritizes suggestions for new merchandise items
  • Acquires or creates necessary images for merch
  • Researches and selects manufacturers
  • Conducts interest checks as needed
  • Gets quotes
  • Submits merchandise approval forms
  • Handles ordering and distributing items to purchases
  • Charges exact monetary cost only for items
    • No reimbursement for time spent
    • No required round-ups or donations
  • Assists other members who want to do their own merch run
  • Track all funds collected and spent
Garrison/501st Base/Rebel Legion
(link to merch info) (link to merch info)

Procedures

???

  • Options for collecting money from people
  • Cheat sheet for the order in which things should happen

Templates and Resources

DO I HAVE ANYTHING WORTH SHARING HERE?

  • My big Excel sheet to calculate legion-level merch sales prices?
  • PirateShip.com

Webmaster

Overview

  • Handles administration of forum software
    • Forum software upgrades
    • Best practices development and enforcement
    • Plug-ins and apps
  • Maintains domain and hosting accounts
  • Designs and maintains website
Garrison/501st Base/Rebel Legion

Procedures

Templates

Web Liaison

Overview

  • Assists the GML in the preparation and management of the unit’s membership profiles
  • Edits member roster photos
Garrison/501st Base/Rebel Legion

Procedures

Templates

Charity Rep

Overview

  • Tracks and promotes charity results at legion level
  • Shares and organizes any Legion Charity Challenges
  • Organizes charity-specific activities at events
Garrison/501st Base/Rebel Legion
Link to charity tracker Link to charity tracker

Procedures

Templates

Public Relations

Overview

  • Creates and maintains public event postings
  • Creates and distributes PR materials as needed
  • Maintains a library of promotional images
  • Does social media fall into this role?
Garrison/501st Base/Rebel Legion

Procedures

Templates

Guard (GCOG/GG)

Overview

  • Handles disputes, complaints, and discipline for garrison members
Garrison/501st Base/Rebel Legion
Guard position has historically not existed. Issues can be reported to the LCOG.

Procedures

Templates

Regional Captain

Overview

Garrison/501st Base/Rebel Legion

Procedures

Templates